With over 30 vehicles and drivers drawing diesel from the yard tank at J K Recovery in Leighton Buzzard. The stock control was relying on each driver filling in a paper sheet with name, date, time, registration number and the number of litres pumped out into the vehicle. This was then passed to the bookkeeping department, if the paper copy survived! When the operation director at J K Recovery contacted Tank Services, we were keen to provide a cost effective solution. Meeting the needs of a busy recovery yard, with drivers coming and going at all hours, was a compelling challenge.
The basic requirements are to be able to automate the recording of each fuel transaction. J K Recovery wanted some simple data to be recorded. This included the name of the driver, the registration number, time and date, quantity of diesel delivered and the option of mileage too.
The existing diesel transfer pump and tank were perfectly serviceable although the flow meter had stopped working! The proposal we agreed on was to install a 'Piusi MC Box" integrated fuel management system. This would be connected to a pulse output flow meter with a data transfer key and software for the office computer. This system uses magnetic keys programmed to identify each driver by registration number. When the key is touched to the MC Box, the system will then allow fuel to be dispensed. It will record the date, time and fuel quantity delivered. It will also record mileage and drivers name if needed. Once a month this data is downloaded to the office computer and reconciled against the deliveries made to the tank. This data is also exported as a spreadsheet where the average miles per gallon is calculated to keep track of each vehicle’s performance.
J K Recovery have been using the system for several months now. Both the drivers and administration appreciate the simplicity. No more paper records and sheets to forget or lose. The admin staff get the data they need directly to the windows based program to keep a careful eye on the fuel tank, vehicle performance and mileage travelled.
The whole system was installed with very little down time. The fuel dispensing pump was relatively uninterrupted and the included demonstration and system training was completed in a day.
Do you have a need of fuel dispensing equipment for a new or existing installation? Please feel free to contact us on 01722 714514 with a brief description and let us propose a fuel monitoring system.