Case Study: diesel fuel management solution

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Diesel fuel management for busy yardmen – J&K Recovery

J & K Recovery in Leighton Buzzard needed a fuel management system to replace their existing paper-based method.   With over 30 vehicles and drivers drawing diesel from their yard tank, this was proving to be a time-consuming and inefficient method.  When the operations director at J K Recovery contacted Tank Services, we were keen to provide a cost-effective solution.  Meeting the needs of a busy recovery yard, with drivers coming and going at all hours, was a compelling challenge.

The challenge

The basic requirements were to be able to automate the recording of each fuel transaction.  J & K Recovery wanted to record some simple data, including the driver name, registration number, time and date, quantity of diesel delivered and mileage.

Fuel management solution

The existing diesel transfer pump and tank were perfectly serviceable although the flow meter had stopped working.  We agreed to install a Piusi MC Box integrated fuel management system as this can connect to a pulse output flow meter with a data transfer key.  It also includes software for the office computer.  This system uses magnetic keys programmed to ID each driver by registration number, so when the key touches the MC Box, the system allows the dispensing of fuel.  It will record the date, time, fuel quantity delivered and also mileage and driver’s name if needed.  Once a month the office computer downloads the data which then reconciles against the deliveries made to the tank.  The data is exported to a spreadsheet where they calculate the average miles per gallon.  This helps them keep track of each vehicle’s performance.

Review

J & K Recovery have been using the fuel management system for some time now.  Both the drivers and administration appreciate simplicity; no more paper records and sheets to forget or lose.  The admin staff get the data they need directly to their PC to keep a careful eye on the fuel tank, vehicle performance and mileage travelled.

Conclusion

The whole system install is easy to complete with very little downtime.  Therefore, the fuel dispensing pump is back up and running fast and we can complete the included demonstration and system training in a day.

Do you have a need for fuel management equipment for a new or existing installation?  Please feel free to contact us on 01722 714514 with a brief description and we’ll find you the best option.